What is the difference between having an internal bookkeeper and outsourcing to VBI, LLC?
There are many advantages to outsourcing your bookkeeping/accounting needs, there are even more advantages to outsourcing to a virtual company. One of the main advantages is the cost savings. In most cases, we can save your company up to 50% over other outsourced accounting firms and hiring an internal accounting department or bookkeeper. Click here to see a comparison chart of the three different options and then decide for yourself.

Who Is A "Virtual" Bookkeeper/Accountant
The term "Virtual" sometimes puts people off, especially if they don't know what the term means. Simply put, your CPB/CPA team will work from a remote office instead of being co-located in your office. They have their own state-of-the-art equipment and are fully trained so that they are able to provide you with the highest level of accounting knowledge and service from day one. Our virtual bookkeepers are Certified Public Bookkeepers (CPB) and QuickBooks ProAdvisor Certified. Our virtual accountants are Certified Public Accountants (CPA) and are members of the Indiana CPA Society.

Can A Virtual Bookkeeper/Virtual Accountant Do Everything That An In-House Bookeeper/Accountant Can Do
Sure they can! Our Certified Public Bookkeepers (CPB) and Certified Public Accountants (CPA) provide specialized services just like traditional CPB's and CPA's. In most situations, your CPB/CPA team will be able to accomplish in 4-5 hours what a traditional bookkeeper/accountant might have taken 8 hours to accomplish. How they are able to accomplish this is simple. There are fewer distractions, no lunch breaks, and no coffee breaks. You only pay for the time your CPB/CPA team is actually doing work. We understand that your business does not take a vacation and we don't either.

How Will I Communicate With My CPB/CPA Team If They Are Not In My Office
Your CPB/CPA team is working from their home office, which is located in the United States, not the moon. You will be able to communicate with your Virtual CPA/CPB team the same way you would communicate with your accounting staff if they were in the same office. You will have control over your Virtual CPB/CPA team through the use of a dedicated telephone line, specialized meeting software, conference calls, e-mail, and instant messaging.

How Do I Access My Businesses Financial Information In A Realtime Environment Without Being In The Same Office
VBI, LLC is able to provide you with a Realtime environment by giving your company a secure server accessable via the internet which includes a desktop and the appropriate accounting/office applications. This technology allows you and your CPB/CPA team to access your financial information simultaneously, just like in a traditional accounting office where all the computers are linked to the same server. Only your CPB/CPA team and the people you designate will have access to your financial information. All of this can be accessed at anytime from anywhere via an internet connection. Your financial information and data integrity is a top priority to VBI, LLC. We will provide you with the same security that any major financial institution, such as a bank would provide you with. Please click here to learn more about how your data is stored, backed up, and secured.

What is the Realtime Bookkeeping system and e-Dashboard™?
The Realtime Bookkeeping system provides a unique environment via the internet where you can upload, view, print, and file your accounting documents and access your businesses accounting software and files all from within the same software. You simply scan in your source documents and view them in your e-Dashboard™ software and from there your CPA/CPB team retrieves the information and inputs the data, then files the documents electronically in easy to manage electronic file cabinets. From the e-Dashboard™ you can re-print invoices, print or view any financial report, or even look at last years taxes. Please call us at 1-800-450-9812 for a free live demonstration!

How Will I Get My Business Documents To My CPB/CPA Team
Once you have decided that VBI, LLC is a good fit for your business needs, we will then decide what the best way is for our company to retrieve your source documents (bills, invoices, receipts, etc.). Usually, our clients either scan and upload their source documents or fax them. There are other options, but these are the quickest, safest, and most reliable ones to convert paper source documents into an electronic format which then can be shared and filed in a paperless environment.

How Much Will This Cost My Business
Each business is unique and we custimize a program to fit each client based on their individual needs. If you have decided that you would like more information about the virtual bookkeeping/accounting services VBI, LLC provides, the first step would be to call us at 1-800-450-9812 to request a quote. We will then e-mail you a form to fill out and send back to us via e-mail. We will have your quote to you within 24 business hours. Pricing is based on your businesses monthly transaction volume.

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What versions of QuickBooks™ do you support?
Do to the fact that Intuit, the maker of QuickBooks™ discontinues support from time to time on outdated versions of QuickBooks we currently support versions 2006, 2007, and 2008 Premier and Enterprise Solutions. Please check back with this page often for an updated list.

Does My Business Have To Sign A Contract For A Certain Length Of Time
Our charges are incurred on a monthly basis, therefore a businesses contract with us would only be from month to month. If you decide that virtual online accounting is not for your business, you can cancel at anytime during the month and you will only be billed for the time VBI, LLC worked on your business. Since your business does not pay for services in advance, we will bill you at a pro-rated amount.

What Control Does VBI, LLC Have Over My Businesses Bank Accounts and Books
NONE! We simply do the work so you don't have to. In a traditional accounting office there are controls put in place to prevent theft. VBI, LLC has went to great lengths to ensure your that your businesses financial information cannot be manipulated in any way. We do not access your physical bank accounts. Your CPB/CPA team inputs all the bills that need to be paid and then sends you the accounts payable report so that you (the business owner) decide who gets paid and how much. You simply send the report back to your CPB/CPA team and they will pay and print your checks right to your local printer for you to sign and mail. It's that simple! Call 1-800-450-9812 to request a free live demonstration.